Minutes - 20050219

Open: 15:20

Present: PRK, Tori, Elaine, SDedman, Ghoti, Alistair
Apologies: Tiki, Steveg.


Correspondence Received:

o DVD for Video Stream - US Fan thingy.

o Email with Demelza re Membership mix up. Being resolved.

o Qantas replied negatively to request for promo stuff.

o Bulls replied negatively to request for promo stuff.

o Couple of entries for short story competition.

o Programing updates / suggestions.

o Sponsorship suggestion from Computer Consultancy.

o Harper Collins said "yes" to material - bookmarks & teaser paperbacks.

o Condoms collected.

o Email from Sarah Xu re posters.

CF Action - Sdedman Fliers to Supernova.


WASFF Update:

o LJ available called "Minutes for WASFF". All Minutes updated there.

CF Action: Steveg continue correspondence with Rohan.

CF Action: Steveg to arrange time for audit.


Programming Update:

o Program being updated regularly as required.

o Confirming panelists, etc.


PR3:

o Draft has been emailed to list.

Action: Tori to email gaming update to list by Sunday night.

Action: Alistair to email Pizza night update to list.

Action: SDedman to speak to Craig re video update.

Action: Final draft to be sent to list for PDFing / web page updating.



Tin Ducks:

o Elaine has spoken to Brian, artwork should be in by end of next week.

o Lily has been contacted, she knows not to do the Tin Ducks.

CF Action: Steveg continue correspondence with Rohan.

CF Action: Steveg to arrange time for audit.

Action: Elaine to check out Officeworks / Jacksons for certificate
parchments.

Action: prk to update website with Tin Duck info and link to email
swancon30@westnet.


Con Bags:

o As per correspondance received - negatives & positives.

o Plan to stuff con bags on the Saturday before the con.

Action: SDedman to ask Allison re conbags from shop.


Posters / Badges:

o Brian notified of chosen design.

o Tori's got 5 designs done - suggestions / comments on them?

o Design chosen and slight alterations made.

o PRK to print a few A4 and A3 posters and give to Elaine by next week.


Memberships:

No new update on memberships.

CF Action: PRK to update website to 35 memberships remaining to
withdrawn.

CF Action: Steveg to put membership counter / breakdown.

Action: Steveg or Elaine to email NZ folk a letter stating $75
membership at the door.


Treasurers Report:

o Nothing new to report.


Fund Raising:

o Nothing new.


Masquerade:

o Don't bother with major decorations.

o Helium balloons.

o Concentrate on Music and Light.

Action: SDedman to ask Mike O'Brien re sound setup / DJing.


Day Managers / Gophers:

o Volunteers being collated.

o Head counter for big events.


First Aid:

o Elaine & PRK have First Aid training.

Action: Elaine to purchase first aid kit from post office.

Action: SDedman or Elaine to purchase pre-paid mobiles for con.


Close at 16:45

Next Meeting:

3pm, 26th Feb at 165 Gibbs St, East Cannington.